Effective Date: 21 March, 2024
Last Updated: 15 May, 2025

At Biz Evolution (Pty) Ltd (“Biz Evolution”, “we”, “our”, or “us”), we are committed to protecting your privacy and ensuring that your personal information is collected and used properly, lawfully, and transparently in accordance with the Protection of Personal Information Act (POPIA).

1. Introduction

This Privacy Policy describes how we collect, use, disclose, and safeguard your personal information when you use our website or services. By engaging with us, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect and process your personal information in order to provide you with our services. This may include:

  • Identity information: Full name, ID number, company registration number, tax number.
  • Contact information: Phone number, email address, physical and postal addresses.
  • Financial information: Banking details, payroll records, invoices, and accounting data.
  • Business information: Company documents, registration details, VAT and PAYE status.
  • Usage data: Website analytics, cookies, and browser information.

3. How We Use Your Information

We use your personal information to:

  • Provide accounting, tax, payroll, and advisory services.
  • Process transactions and generate invoices.
  • Communicate with you regarding services and updates.
  • Submit returns and documentation to SARS, CIPC, or other regulatory bodies.
  • Comply with legal and regulatory requirements.
  • Improve our services and website functionality.

4. Sharing Your Information

We do not sell or rent your personal information to third parties. However, we may share your information with:

  • Service providers who assist us with business operations (e.g., cloud hosting, accounting software).
  • Regulatory bodies such as SARS, CIPC, and other South African authorities.
  • Legal or professional advisors, when necessary.
  • When required by law, subpoena, or legal process.

All third-party providers are required to keep your information secure and confidential.

5. Data Security

We implement appropriate technical and organizational measures to secure your personal data and protect it against unauthorized access, loss, or destruction. These include:

  • Data encryption
  • Firewalls and anti-virus software
  • Restricted access to authorized personnel
  • Regular backups

6. Your Rights Under POPIA

Under POPIA, you have the right to:

  • Access your personal information.
  • Request correction or deletion of your personal information.
  • Object to processing for specific purposes.
  • Withdraw consent at any time.
  • Lodge a complaint with the Information Regulator of South Africa.

To exercise any of these rights, please contact us at the details below.

7. Retention of Data

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law (e.g., for tax, audit, and compliance purposes).

8. Cookies

Our website may use cookies to improve user experience and track usage statistics. You can set your browser to refuse all or some cookies, or to alert you when cookies are being sent.

9. Third-Party Links

Our website may contain links to other websites. We are not responsible for the content or privacy practices of these third-party sites.

10. Changes to This Privacy Policy

We may update this policy from time to time. The latest version will always be available on our website. We encourage you to review it periodically.

11. Contact Information

If you have questions or concerns about how your information is handled, or if you wish to access, correct, or delete your data, please contact us at:

Biz Evolution (Pty) Ltd
Email: info@bizevolution.co.za
Phone: +27 11 100 5234
Website: www.bizevolution.co.za
Address: Unit 102, Lombardy Business Park, 66 Cole Rd, Pretoria East, Shere, 0084